Cross-functional workflows for digital projects in a small academic library: A case study

Rebecca Fried, Amanda Greenwood and Corinne Chatnik
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Rebecca Fried: Union College, USA
Amanda Greenwood: Union College, USA
Corinne Chatnik: Union College, USA

Journal of Digital Media Management, 2023, vol. 11, issue 4, 368-382

Abstract: In 2021, Union College’s Schaffer Library received a National Historical Publications and Records Commission grant from the National Archives and Records Administration to digitise and make accessible a large, and highly requested, collection of materials from one of the institution’s most famous alumni, John Bigelow. Collaborating with the department of Special Collections and Archives, the department of Content and Digital Library Systems had to quickly transform workflows for what had been mostly ad hoc projects into workflows that supported production-level scanning, metadata and digital collection output. In service to this output, a search was made for a new digital space to accommodate the size and robust description of the collection. As Union is a small liberal arts college, the project team also hired an unorthodox group of people to handle and scan the archival material: their undergraduate students. This paper introduces the backgrounds of the collection and the grant; illustrates the various work plans and workflows of the processes; and discusses challenges and opportunities encountered along the way. Brief descriptions of concurrent digital projects related to the grant are also given.

Keywords: academic libraries; archives; digital access workflows; digital collections; digitisation; metadata; special collections (search for similar items in EconPapers)
JEL-codes: M11 M15 (search for similar items in EconPapers)
Date: 2023
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