How to build and operationalise a hospital command centre

Danielle Crawley, Nicole Engler, Jessica Stellmaker, Tamara Buechler, Mary Bany, Benjamin Dangerfield and James Newman
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Danielle Crawley: Mayo Clinic, USA
Nicole Engler: Mayo Clinic, USA
Jessica Stellmaker: Mayo Clinic, USA
Tamara Buechler: Mayo Clinic, USA
Mary Bany: Mayo Clinic, USA
Benjamin Dangerfield: Mayo Clinic, USA
James Newman: Hospital Internal Medicine; Mayo Clinic, USA

Management in Healthcare: A Peer-Reviewed Journal, 2024, vol. 9, issue 1, 46-56

Abstract: In the ever-evolving healthcare landscape, hospitals routinely grapple with daily disruptions and unforeseen events affecting resources and capacity. This paper explores the implementation and impact of the Rochester Hospital Operations Command Center (RHOCC) as a strategic response to challenges faced by the Mayo Clinic Hospital campuses in Rochester. The RHOCC, developed with an expedited timeline in response to capacity issues, exacerbated by COVID-19, serves as a centralised hub for real-time monitoring, coordination and decision-making related to patient flow. The process of establishing the command centre involved role identification, skill set determination, location of important personnel in an organised central space and vendor selection to develop the necessary infrastructure. Dashboards were developed to provide real-time actionable insights into external transfers, surgical and other planned admissions, emergency department status, patient throughput and discharges. These dashboards include colour-coded keys highlighting thresholds related to patient flow metrics and are used to facilitate daily huddles and enhance transparency and data-driven decision-making among hospital stakeholders. The outcomes of implementing the RHOCC include improved efficiency and collaboration, as well as a significantly enhanced ability to proactively respond to factors affecting census. The development of a command centre — driven by leadership endorsement and a commitment to continuous improvement — emerges as a transformative strategy in healthcare innovation. The RHOCC’s approach of building capability, fostering inclusion and articulating a vision of providing superior care while driving impactful improvements, positions it as a leading force in creating operational efficiencies to define healthcare delivery.

Keywords: command centre; hospital management; hospital coordination; census management; hospital census; patient flow (search for similar items in EconPapers)
JEL-codes: I1 I10 (search for similar items in EconPapers)
Date: 2024
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