Effectiveness of Public Procurement Process Guarantees in Donor Funded Projects in the Eastern Africa

Enos Olando Oundo
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Enos Olando Oundo: Veterinaires sans Frontieres Germany

International Journal of Research and Innovation in Social Science, 2024, vol. 8, issue 8, 3543-3557

Abstract: The importance of effective risk management in public procurement, given its substantial share of government expenditure, cannot be overstated. This study evaluated the application of procurement guarantees, identified challenges, and assessed their impact on project success in Eastern Africa, focusing on Ethiopia, Somalia, Kenya, and South Sudan. The study targeted project managers, procurement officers, finance managers, and auditors, employing a descriptive cross-sectional study design with a purposive sample of 36 respondents. Data was collected through online survey questionnaires and analyzed using descriptive and thematic analysis, with qualitative data interpreted using Braun and Clarke’s approach. The findings indicated that many respondents reported extensive use of procurement guarantees within their organizations, with successful examples like the USAID Emergency WASH Response in South Sudan and projects involving IFAD, BHA, EU, and the Water Trust Fund. Various projects, such as the Kenya Livestock Commercialization Project and initiatives like home visits for families, demonstrated the wide range of sectors benefiting from these guarantees, potentially supporting broader development goals. The study identified three primary themes related to the impact of guarantees on project success: Risk Management and Accountability, Enhanced Performance and Quality Assurance, and Efficiency and Fairness in Procurement. Performance bonds and retention guarantees were highlighted as particularly effective, although challenges like project delays and financial losses due to inadequate guarantees were common. Key obstacles included operational inefficiencies, financial constraints, and legal barriers. The study recommended improving processes, accountability, efficiency, and risk management through capacity building and training, underscoring the need for skill development and adherence to compliance to ensure successful project outcomes.Top of Form

Date: 2024
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