Enhancing Academic Efficiency: A Comprehensive Online Enrollment System for College Students in Asbury College Incorporated

Shaira Mae C. Aspa, Chyna Mae B. Bonalos, Daisy Mae N. Moredo, Noemi O. Peralta and Ruissan A. Ramos
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Shaira Mae C. Aspa: College of Management and Technology, Pangasinan State University - Alaminos City Campus, Philippines
Chyna Mae B. Bonalos: College of Management and Technology, Pangasinan State University - Alaminos City Campus, Philippines
Daisy Mae N. Moredo: College of Management and Technology, Pangasinan State University - Alaminos City Campus, Philippines
Noemi O. Peralta: College of Management and Technology, Pangasinan State University - Alaminos City Campus, Philippines
Ruissan A. Ramos: College of Management and Technology, Pangasinan State University - Alaminos City Campus, Philippines

International Journal of Latest Technology in Engineering, Management & Applied Science, 2025, vol. 14, issue 1, 222-228

Abstract: In today’s digital era, online enrollment systems play a crucial role in addressing inefficiencies associated with traditional manual enrollment processes, which are often hindered by long queues, repetitive procedures, and errors caused by illegible handwriting and manual data entry. This study focuses on designing and developing an Online Enrollment System tailored specifically for students and administrative staff at Asbury College Incorporated, with the goal of enhancing efficiency, accuracy, and user experience. By implementing an online platform, the system eliminates the need for physical forms, streamlines enrollment procedures, and provides users with a more convenient and accessible way to enroll for courses. The system was developed using the Agile methodology, which emphasizes flexibility, collaboration, and iterative improvement. Key features include student enrollment, course selection, schedule management, grade viewing, and subject management to ensure organized course offerings and curriculum structure. Surveys and interviews conducted with students, faculty, and administrative staff provided valuable insights that informed the system’s design, while flowcharts and diagrams guided its development. The system’s effectiveness was assessed based on the ISO-9126-1 software quality model, evaluating functionality, reliability, usability, efficiency, maintainability, and portability. Results showed that the system successfully minimized errors, reduced waiting times, and optimized administrative tasks, achieving an overall weighted mean score of 4.29, interpreted as “Excellent†. Despite its success, the lack of an online payment feature was identified as a limitation, highlighting the need for future enhancements. The study concludes that the Online Enrollment System is a reliable, efficient, and user-friendly solution that significantly improves enrollment operations and user satisfaction. Recommendations for future development include integrating an online payment system, providing user training, and conducting further research to enhance system security and performance.

Date: 2025
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