Facilitating digitisation and reformatting via committee work

Abby Beazer, Nicole A. Lewis, Ben Harry, Marissa Bischoff, Rebecca A. Wiederhold, Lindsey Memory and Michael Gates
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Abby Beazer: Brigham Young University, USA
Nicole A. Lewis: Brigham Young University, USA
Ben Harry: Brigham Young University, USA
Marissa Bischoff: Brigham Young University, USA
Rebecca A. Wiederhold: BYU Library, USA
Lindsey Memory: BYU Library, USA
Michael Gates: BYU Library, USA

Journal of Digital Media Management, 2024, vol. 13, issue 1, 73-101

Abstract: The Reformatting Committee at Brigham Young University Library actively manages and facilitates the digitisation of library materials, playing a pivotal role in advancing larger digitisation projects. The committee comprises various stakeholders in the digitisation and reformatting workflow, each with unique concerns and requirements, allowing the committee to effectively navigate the complexities of the digitisation process. This paper discusses the motivations for the committee’s formation, explains its documentation and describes the benefits gained. As this paper explains, the Reformatting Committee exemplifies a balanced approach to meeting various stakeholders’ expectations and building bridges between departments, thereby advancing the library’s mission in the context of the digital era. The paper also explains that stakeholder involvement is crucial, that the structure of the committee enables improved communication and workflow, and, although not all challenges may be anticipated in projects, that the committee is set up to work together to resolve them. The paper concludes that institutions with a history of siloing in their digitisation and reformatting work should consider adopting a similar model, in order to break down such barriers and facilitate communication and collaboration, thus improving the efficiency of digitisation and reformatting projects.

Keywords: digitisation; reformatting; projects; workflow; committees; collaboration (search for similar items in EconPapers)
JEL-codes: M11 M15 (search for similar items in EconPapers)
Date: 2024
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