Assessing Personnel Influences on Education Management Information System Outcomes in Nyanza Region, Kenya

Dr. Collins Oliver Ariko
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Dr. Collins Oliver Ariko: Maseno University, Kisumu, Kenya

International Journal of Research and Innovation in Social Science, 2024, vol. 8, issue 7, 2495-2513

Abstract: Information systems are developed to enable organizations to utilize technology for effective management. The Ministry of Education (MOE) is committed to implementing the Education Management Information System (EMIS) to provide data for improved planning, policy formulation, and decision-making. Since 2004, the MOE has provided IT infrastructure, personnel training, and annual funding to District Education Officers (DEOs) to facilitate EMIS activities. Despite these efforts, an EMIS technical team survey revealed that data capture completion rates at district education offices have been low, causing delays in nationwide data processing, with Nyanza counties having the lowest completion rates. This study examined the influence of personnel factors on EMIS outcomes in the counties of Nyanza Region. Employing both correlation and descriptive survey designs, the study population included 36 District EMIS coordinators, 72 Data Capture Personnel, 36 DEOs, and the Regional EMIS Coordinator. Stratified sampling selected 29 District EMIS coordinators, 68 Data Capture Personnel, 29 DEOs, and 1 Provincial EMIS Coordinator. Data were collected using questionnaires and interview schedules. Regression results indicated that personnel factors contributed 16.9% to EMIS outcomes. Job design (beta = 0.317), gender (beta = 0.291), and age (beta = 0.223) were the best personnel predictors of EMIS outcomes. The study recommended that the MOE recruit officers specifically for EMIS activities rather than involving personnel with other commitments, and transfer the data capture process from DEOs to individual learning institutions to reduce the workload and the number of EMIS personnel at DEO offices.

Date: 2024
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